The Computer Science Club will be holding elections on Thursday, May 15 at 6:00 PM in the MC Comfy Lounge. The president, vice president, treasurer, and secretary for the spring 2014 term will be elected. The system administrator, office manager, and librarian are also typically appointed here. Anyone who is a full member of the CSC is eligible to be nominated for a position on exec. You can nominate another person or yourself for any number of positions. Nominations can be submitted either by writing the person's name on the whiteboard in the CSC office (MC 3036/3037), or by sending an email to cro@csclub.uwaterloo.ca. A more detailed explanation of the nomination/election procedure follows. Any contingencies not accounted for below or mandated by the constitution or other applicable documents shall be determined at the discretion of the CRO or, in the case of disagreement on such a procedure, a majority vote of present voting members. Nomination procedure: 1. Anyone eligible to be a full CSC member may be nominated for one or more of the positions for election: president, vice-president, treasurer, and secretary. 2. A person may nominate him/herself or someone else for any number of positions. 3. Nominations will be accepted by the CRO via any of the following means: (a) in person (b) email (to cro@csclub.uwaterloo.ca) (c) the CSC mailbox in MathSoc (d) the whiteboard in the CSC office (MC 3036/3037) 4. Nominations will be accepted immediately, until the end of the nomination period (Wed May 14 2014 at 5:00 PM). Thereafter the final list will be posted on the CSC website. Election procedure: 1. Anyone present and eligible to join the CSC or renew CSC membership for the fall will be permitted to do so at the beginning of elections. 2. A list of the candidates for each position will be read. 3. The positions will be elected in the following order: president, vice-president, treasurer, secretary. Anyone elected to a position will be removed from consideration for following positions. 4. Before each position is elected, a summary of the duties attendant to that position will be given, and each candidate will be permitted to make a brief statement and take questions. 5. Elections will be conducted via heads-down-hands-up approval voting, with the CRO as the final authority on vote counts. Advance votes shall count equal to present votes, except that they are invalidated if the voter is present. In the event of a tie, a runoff election between the equal candidates will be run by the same procedure. Only full CSC members (in particular, MathSoc social members) are eligible to vote. 6. Anyone who is elected but discovered not to be a CSC member must resign the position or immediately gain membership. 7. Following the election of these four positions, the meeting will be turned over to the president-elect, who shall begin his/her office by appointing (with the other new exec) the remaining positions. Advance voting procedure: 1. If you are unable to attend the election, you may submit an advance vote via email only. Such emails must be sent to cro@csclub.uwaterloo.ca from either your @csclub.uwaterloo.ca or @ uwaterloo.ca email, and must be received at least one hour before the beginning of elections. 2. If you attend elections anyway, you must identify yourself to the CRO so that your advance ballot can be invalidated in favour of your present vote. Thanks, Bryan Coutts Chief Returning Officer