The Computer Science Club will be holding its termly elections[*] this upcoming Thursday, Jan. 15 at 6PM in the Comfy Lounge (MC 3001). During the election, the president, vice-president, treasurer and secretary will be elected, the sysadmin will be ratified, and the librarian and office manager will be appointed.
If you'd like to run for any of these positions or nominate someone, you can write your name on the board in the CSC office (MC 3036/3037) or send me an email at firstname.lastname@example.org. You may also, if you wish, deposit nominations in the CSC mailbox in MathSoc or present them to me in person. Nominations will close at 6PM on Wednesday, Jan. 14. Both veteran members and newbies are welcome to run!
Voting will be heads-down, hands-up, restricted to MathSoc social members.
-- Elana Hashman Chief Returning Officer Computer Science Club University of Waterloo email@example.com
[*] Here are the relevant sections of the constitution, for your reference:
""" The election of officers shall be accomplished by the following procedure:
1. Before the end of the prior term, the then-Executive shall choose a willing Chief Returning Officer, who is responsible for carrying out elections according to this procedure. 2. The CRO shall set the date and time of the election meeting, and set the nomination period. The nomination shall be at least one week long and shall end at least 24 hours before the start of the election meeting. 3. Announcements of the election and the nomination procedure must be distributed to all members by the members' mailing list, and should also be advertised by posters in the MC building. 4. During the nomination period, the Chief Returning Officer (CRO) shall be available to receive nominations for the posts of officers of the club, either in person, by email, by depositing nomination forms in the CSC's mailbox in the MathSoc office, or by writing the nomination in a place in the CSC office to be specified by the CRO. 5. A nomination shall consist of the nominee's userid, and post(s) nominated for. Nominees must be full members of the Computer Science Club. A member may decline a nomination at any point prior to the taking of the vote. 6. The election shall commence with the offering of memberships for sale. After a reasonable time, control of the meeting is given to the CRO who will preside over the election of the President, Vice-President, Treasurer, and Secretary, in that order. 7. Each election shall be carried out by secret vote, in a manner to be decided on by the CRO, with the approval of the members at the meeting. A simple heads-down-hands-up method is considered acceptable. 8. The CRO shall not vote except to break a tie. 9. The CRO may, if feasible, accept absentee ballots from full members. No absentee vote from a member shall be counted if the member is present at the time the vote is taken. The CRO shall make a best effort to ensure that absentee ballots are compatible with the method of voting chosen; if this is not possible (for instance, if the CRO is overruled by the membership), then the absentee votes shall not be counted. 10. Immediately after the vote is taken, the CRO will announce the results of the election and the winner will be removed from subsequent contests. If, due to lack of candidates (because there were no nominations, or candidates withdrew or were eliminated), there is no one elected to an office, then the members at the meeting will decide whether or not to hold extra elections in accordance with the procedure for vacancies. If they choose not to, this does not prevent the Executive or a group of members from calling extra elections later in the term in accordance with the usual vacancy provisions. """