The Computer Science Club will run its termly executive elections on Tuesday, September 17, 2013 at 4:30 pm in the MC Comfy Lounge. At this meeting, the president, vice-president, treasurer and secretary of the Computer Science Club will be elected. The system administrator, office manager, and other appointed positions are typically appointed at this meeting as well.

Boring legalistic details follow.

Any contingencies not accounted for below or mandated by the constitution or other applicable documents shall be determined at the discretion of the CRO or, in the case of disagreement on such a procedure, a majority vote of present voting members.

Nomination procedure:

1. Anyone eligible to be a CSC member may be nominated for one or more of the positions for election: president, vice-president, treasurer, and secretary.

2. A person may nominate him/herself or someone else for any number of positions.

3. Nominations will be accepted by the CRO via any of the following means:

(a) in person

(b) email (to cro@csclub.uwaterloo.ca)

(d) the whiteboard in the CSC office (MC 3036/3037)

4. Nominations will be accepted immediately, until the end of the nomination period (Mon Sept 16 2013 at 4:30 PM). Thereafter the final list will be posted on the CSC website.

Election procedure:

1. Anyone present and eligible to join the CSC or renew CSC membership for the fall will be permitted to do so at the beginning of elections.

2. A list of the candidates for each position will be read.

3. The positions will be elected in the following order: president, vice-president, treasurer, secretary. Anyone elected to a position will be removed from consideration for following positions.

4. Before each position is elected, a summary of the duties attendant to that position will be given, and each candidate will be permitted to make a brief statement and take questions.

5. Elections will be conducted via heads-down-hands-up approval voting, with the CRO as the final authority on vote counts. Advance votes shall count equal to present votes, except that they are invalidated if the voter is present. In the event of a tie, a runoff election between the equal candidates will be run by the same procedure.

6. Anyone who is elected but discovered not to be a CSC member must resign the position immediately gain membership.

7. Following the election of these four positions, the meeting will be turned over to the president-elect, who shall begin his/her office by appointing (with the other new exec) the remaining positions.

Advance voting procedure:

1. If you are unable to attend the election, you may submit an advance vote via email only. Such emails must be sent to cro@csclub.uwaterloo.ca, and must be received at least one hour before the beginning of elections.

2. If you attend elections anyway, you must identify yourself to the CRO so that your advance ballot can be invalidated in favour of your present vote.

Jeremy Roman
Chief Returning Officer
Computer Science Club of the University of Waterloo